" ?>

Database Fields

 

An Introduction to Fields

Each person or family has a number of fields associated with them. Examples of field are: a person's birth date, place of birth, death date, place of death, marriage date, etc. Even the name of a person is a field. There are a number of built in fields that Genealogy Pro supports - these are the birth date and place, death date and place, name of person, Picture, Photo Album, Occupation, Family Images, marriage date and place, and divorce date and place.

Fields in Genealogy Pro are not limited to the built in fields. In fact, most users will at some time want to create new fields to suit their own purposes.

Creating Custom Fields

There are serveral types of fields that can be created. These are:

  • Name - store names (first, middle, last)
  • Date - store dates
  • Place - store places and addresses
  • Text - stores test
  • Document - store one image or other type of file, or a url (web address)
  • Scap Book - stores a collection of images or other type of file, or a url (web address), and
  • Combined fields - a reference to two or more existing fields.

note: The 'Document' field is identical to the 'Image' field in Genealogy Pro 1.0. It has been expanded to manage other types of documents and URL's. lSimilarly, the 'Scrap Book' is identical to the 'Photo Album' custom field in Genealogy Pro 1.0, it being expanded to manage other types of documents and URL's. These names of fields may be used interchangeably in some place in this manual

To create a custom field choose the "Database⇒Define New Field ..." menu item. The window depicted below will appear that offers option for the new field.

 

The "Field Association" option determines whether it is a Field of a Person (an example is a birth date) or a Field of a Family (an example is a wedding date).

The "Field Type" determines the type of field (eg name, date, place, etc). The "Field Name" is the name of the field, as displayed in the column header of the Individuals' browser, or the row of the Family browser.

The "Field Type" determines the type of field (eg name, date, place, etc). The "Field Name" is the name of the field, as displayed in the column header of the Individuals' browser, or the row of the Family browser.

All fields in the database, both custom and inbuilt fields, are listed in the "Fields in Database" table. The fields that cannot be deleted cannot be selected. All custom fields, and some of the builtin fields can be selected by clicking on the name in the table and choosing the "Delete" button.

Fields defined by the GEDCOM standard can be created by choosing the "Gedcom Events ..." button. As a GEDCOM event has a date and a place associated with it, choosing an item from the list of GEDCOM events may result in multiple custom fields created.

After creation, the custom fields are altered in the same way as an inbuilt field using the Genealogy Pro Editor.

Changing the Field Order

The order of fields may be changed in two ways.

  • In the individualss browser, click and hold the mouse on the name of the field and drag the column to the left or to the right as desired.
  • In the Family browser, click and hold the mouse on the name of the field and drag the row up or downas desired.

note: Changing the order of fields in the Family browser will automatically change the order of fields in the Individuals' browser, and vice versa.

A Word about Combined Fields

Combined fields are different from the other types of fields. Combined fields do not store any data per se. Instead, they store a reference to two or more fields. The purpose of combined fields is to display multiple facts about a person in one line of information.

For example, the name birth and death for John Smith, born January 5th 1728 and died June 9th 1772 may be represented on one line as "John Smith (1728 - 1772)". Genealogy Pro can display this information through a combined field of a name (John Smith), birth date (1728) and death date (1772). Instead of displaying the name, birth date, and death date in separate lines in a chart, the combined field may be used in lieu.

note: Combined fields are not displayed in the Individuals' browser or Family browser. They are only available for display in Charts.